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| add to favorites | Administrative Associate |
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The University of Texas at Austin is currently seeking applications for an Administrative Associate. Monthly salary: $1,333 negotiable depending on qualifications. Essential Functions Prepare and oversee budgets, financial reporting and account certification. Process payments and reimbursements, including payroll. Handle purchasing for Center. Process appointments, and assume responsibility for human resource functions Oversee maintenance of Center's equipment. Answer Center phones and questions from students and other walk-in visitors. Prepare administrative reports. For further information and to apply to this job visit the following link: http://www.utexas.edu/jobs |
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| add to favorites | Administrative Assistant- Recruiting Operations Assistant |
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The University of Texas at Austin is currently seeking applications for an Administrative Assistant- Recruiting Operations Assistant. Essential Functions: Catalog and store data on prospects at the direction of the Coaching Staff through available and permissible sources (e.g., recruiting services, internet, event website, etc.) and provide t recruiting coordinators for their identification and evaluation of prospective student-athletes. Monitor permissible recruiting websites at direction of the recruiting coordinators to provide them updates on committed prospects and prospects that are identified. Create and update recruiting lists at the direction of the recruiting coordinators Maintain updates to the recruiting database. Monitor the number of contacts and evaluations conducted and work with Athletics Compliance Services to ensure records are consistent. Maintain, and update the video library. Assemble information for weekly reports by area. Coordinate highlight videos of all recruits identified by the coaching staff in XOS System and in collaboration with the video staff. Assist in design and develop weekly recruiting mailings to prospects. Assist with securing, evaluating and filing of transcripts for selected prospects in collaboration with Student Services and Compliance Services Staff. Assist with planning and coordinating official and unofficial visits to campus (itineraries, travel, hotel, hosts, meals, name tags, seating charts, compliance paperwork, complimentary tickets, etc.). Assist with completing required paperwork and expense reports. Solicit and secure up-to-date physicals for annual football camp. Assist with travel (commercial and state pooling board) for coaches during on the road recruiting trips and serve to coordinate logistics when coaches and/or prospects are traveling to campus. Work collaboratively with the staff to keep them updated on changes in the rules (University, Big 12, and NCAA). Assist with operating the Texas Longhorn Football Camps. Drive a UT vehicle in conjunction with duties. For further information and to apply to this job visit the following link: http://www.utexas.edu/jobs |
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| add to favorites | Administrative Assistant |
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The University of Texas at Austin is currently seeking applications for an Administrative Assistant. Monthly salary $2,250 negotiable depending on qualifications. Essential Functions: Process payment vouchers for the Student Division and reporting units; follow up with vendors to ensure accurate and timely billing; coordinate with the Senior Administrative Associate on appropriate account billing; work with the Administrative Associate on invoice validation; communicate with vendors to resolve issues. Reimburse FIG Mentors and track FIG expenses; review and edit the FIG Reimbursement Form and policies annually and communicate the policies to all mentors. PURCHASING: Assist in making purchases for the Student Division, and reporting units as needed; coordinate with the Administrative Associate responsible for purchases; ensure the purchasing to payment procedures are followed and tracked; assist with the selection, purchase, and organization of promotional materials. ADMINISTRATIVE: Manage subscriptions for library materials, computer databases, and other career-related services; manage professional development requests; troubleshoot issues with office equipment; manage and purchase office supplies; help staff get the resources, support, and information they need; back up for purchases and office supply orders for the Student Division and advising teams; support the Student Division administrative staff. COMMUNICATION: Attend staff meetings and annual planning meetings; serve as liaison between other offices and appropriate administrative staff in the Student Division. BUILDING: Manage the Student Division kitchen stocking and cleaning schedule, tasks, and supplies; keep designated areas of the office tidy and organized, maintaining systems already in place. ADVISING SUPPORT: Support the administrative functions of the IRG major; support the administrative functions of the UTurn program; cover the front desk when needed; support miscellaneous programs, events, and committees as needed. EVENTS: Assist with preparation of various parts of annual and biannual Law Fairs and Career Fairs, Commencement, Family Weekend, Gone to Texas, and Explore UT as needed; make purchases for events; help with setup of events; assist with special projects. For further information and to apply to this job visit the following link: http://www.utexas.edu/jobs |
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| add to favorites | Executive Administrative Assistant |
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The University of Houston in Texas, Houston is currently seeking applications for an Executive Administrative Assistant. Hiring Range: 3,341.87 - 4,260.53 Coordinates, directs and manages the office of a top university executive. Job Duties: 1. Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders. 2. Maintains appointment/meeting schedule and calendar. 3. Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail. 4. Drafts routine responses to correspondence as needed. 5. Functionally supervises projects in the office of the executive. 6. Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals. 7. May supervise secretarial and clerical staff in the office. 8. Performs other job-related duties as assigned. For further information and to apply to this job visit the following link: https://jobs.uh.edu |
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| add to favorites | Office Coordinator |
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The University of Houston in Texas, Houston is currently seeking applications for an Office Coordinator. Hiring Range: 12.93 - 16.16 Coordinates office activities for a unit, typically processing payroll and personnel documents and maintaining related records. Purchases office supplies, and coordinates mail, shipping and receiving, and telecommunications logistics. May administer operating accounts and federal and state grants and do monthly reconciliations. May coordinate the work of clerical support assistants and/or student workers.,Coordinates the activities of an office and performs duties such as: Coordinating the activities of clerical staff in performing general office duties. Processing payroll and personnel transactions, and auditing and maintaining accurate records on same; preparing or assisting in preparing Position Action Requests (PARs). Monitoring personnel budget and expenditure activities on unit accounts; advising supervisor of status of accounts; distributing and processing time-sheets. Coordinating travel arrangements for faculty and/or staff and processing travel reimbursement forms. Assisting faculty and/or staff with personnel-related issues, such as health insurance, direct deposit, holidays, training programs, and so forth. Ordering office supplies and materials, and maintaining an adequate stock at all times. Performs other job-related duties as assigned For further information and to apply to this job visit the following link: https://jobs.uh.edu |
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| add to favorites | Administrative Assistant |
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Salary Range: $18.46/hr to $27.70/hr The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university what it is. USC's Marshall School of Business is seeking an Administrative Assistant to join its team. This position provides administrative support for the director, research faculty, and senior staff. May serve as office manager. Manages special projects as assigned. Candidate must be able to multi-task and take direction from multiple people. Administrative responsibilities include: Coordinate daily work flow with other staff members. Respond to inquiries regarding the Center; Must have excellent grammar and spelling skills. Prepare correspondence; Edit and proof papers, manuscripts, book chapters in preparation for publisher; Manage facility, equipment, and supply needs. Executive education responsibilities include: May serve as program coordinator for some executive education programs; Manages logistics and planning for programs; Liaison for vendors and program participants; On-site representative for program venue contacts and participants to ensure smooth flow of program arrangements. Possibility of some travel to out-of-area programs 1-2 times per year. The University of Southern California values diversity and is committed to equal opportunity in employment. For further information and to apply to this job visit the following link: https://jobs.usc.edu |
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| add to favorites | Administrative Coordinator |
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Columbia University in the City of New York is seeking an Administrative Coordinator. Under the direction of the Vice Dean-Academic Affairs, provides administrative support for the Conflict of Interest processes, searches, and Awards and Honors. Provide support for Conflict of Interest processes including: 1) develops tracking tools, produces reports, follows-up with outstanding issues 2) reviews all forms and categorizes any conflicts 4) prepares correspondences 5) organizes, schedules and maintains minutes for committee meetings 6) monitors calls to the compliance hot line (phone and e-mail) and directs as appropriate; Searches: 1) schedules search committee meetings 2) sets up itineraries for candidates 3) escorts candidates during visits 4) secures approvals for search invoices; Faculty Council: 1) schedules four council meetings per year 2) schedules four (or more) executive council meetings per year 3) coordinates presentations with speakers 4) maintains minutes of the meetings; Other duties as assigned: 1) answers phones 2) shares general office duties. For further information and to apply to this job visit the following link: https://jobs.columbia.edu |
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| add to favorites | Administrative Associate |
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Columbia University in the City of New York is seeking an Administrative Associate. Salary Range $33,000 Under the general supervision of the Director and Business Manager, the candidate is to serve as operations support for the Center for Advanced Technology. Support for Center office operations includes-- assisting with report and grant preparation and execution; calendar maintenance; budget data entry and analysis; oversight of documents and files; event and meeting management, coordination, and organization; and liaison with external contacts as well as internal faculty and administrators. Other tasks assigned as needed. For further information and to apply to this job visit the following link: https://jobs.columbia.edu |
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| add to favorites | Administrative Assistant |
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Columbia University in the City of New York is seeking an Administrative Assistant. Salary Range $23,162 to $26,000 Point person for administrative matters related to the Integrated Earth Data Applications Research Group (IEDA) in the Marine Geology & Geophysics Division. Process purchase orders; handle staff-related matters such as time sheets, salary assignments, job advertisements, etc.; organize program logistics and meetings; arrange events and travel; track and manage expense reports and invoices; assist with generating and mailing program newsletter; provide general operational support. This position is located on the Lamont campus in Rockland County, NY. For further information and to apply to this job visit the following link: https://jobs.columbia.edu |
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| add to favorites | Assistant Analyst |
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UC Irvine in Irvine, California is seeking an Assistant Analyst. Salary: Annual $40,908 This position is only available to current UC Irvine employees. Provides analytical support to the institute administrator and director of the Institute for Money, Technology and Financial Inclusion (IMTFI) and coordinates process related to: institute operations; postdoctoral and graduate student program management and recruitment; financial budgeting and preparation, planning, and analysis. Facilitates subaward review and execution, and maintains effective communication with IMTFI researchers, officials, organizations, and individuals from the school, campus, external agencies, and the general public. Develops and maintains researcher database, acts as department purchaser processing all financial transactions and payments, handles reimbursements (travel, entertainment), and is responsible for the record keeping of IMTFI accounts. Manages institute events calendar, catering, event notices and acts as initial contact and representative. Incumbent must possess exceptional organizational skills and superb analytical and problem solving ability. Incumbent must possess ability to handle numerous responsibilities, maintain professionalism in all aspects of duties and interactions with researchers, personnel, staff, and community members in order to meet institute milestones and objectives. For further information and to apply to this job visit the following link: http://www.uci.edu/employment.php |
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| add to favorites | Analyst, Administrative |
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UC Irvine in Irvine, California is seeking an Analyst, Administrative. Salary: Annual $45,012 - $59,640 Provides administrative support for the clinical, education, and research missions of the Division of General Internal Medicine. The Division is the largest in the Department of Medicine and is comprised of three clinic sites and an organized research unit. The Division has annual budgets of approximately $7M. For further information and to apply to this job visit the following link: http://www.uci.edu/employment.php |
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| add to favorites | Administrative Assistant III |
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UC Irvine in Irvine, California is seeking an Administrative Assistant III. Salary: Annual $38,664 - $46,452 This position is only available to current UC Irvine employees. Coordinates, audits and processes procurement, travel and reimbursement requests. Ensures compliance with all University purchasing and financial policies and procedures; independently researchers and provides information and options to faculty and departmental personnel. Facilitates requests from individuals within the department and maintains excellent communication with Faculty, Residents, Administration and external agencies and/or vendors. For further information and to apply to this job visit the following link: http://www.uci.edu/employment.php |
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| add to favorites | Administrative Assistant |
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UC Irvine in Irvine, California is seeking an Administrative Assistant. Salary: Annual $38,664. Under the direction of the Chief of Staff, the Administrative Assistant provides support to the Office of the Vice Chancellor of University Advancement in a professional, resourceful and team-oriented manner. This position is responsible for serving as front desk receptionist; welcoming visitors and directing calls; routing office mail; managing central office filing system; coordinating reimbursement of office expenses; ordering supplies; assisting with mass mailings and providing other clerical services as needed. Additionally, the Administrative Assistant helps draft and prepare letters for the Vice Chancellor and other executive correspondence as needed. The Administrative Assistant will regularly facilitate interaction (calls, meetings, and memos) between the Vice Chancellor's office staff and key donors, community members and campus leaders. For further information and to apply to this job visit the following link: http://www.uci.edu/employment.php |
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| add to favorites | Administrative Assistant |
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UC Irvine in Irvine, California is seeking an Administrative Assistant. Salary: Annual $37,536 Under the direction of the Practice Manager, responsible for effectively managing front office clinic operations including insurance authorizations, surgery scheduling, patient registration, cash collections,and charge tickets. Acts as a liaison with billing and collections, insurance companies, and other community practices. For further information and to apply to this job visit the following link: http://www.uci.edu/employment.php |
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| add to favorites | Secretary IV |
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University of Chicago in Chicago, Illinois is seeking a Secretary IV. Secretary IV: Provide administrative support to a group of faculty and staff (including Physicians, Nurse Coordinators, Physician Assistants and Administrative Specialist) in the Center for Endoscopic Research and Therapeutics department. Provide administrative support for physicians including reimbursements, phone calls, travel, messages and mail. Organize travel itinerary handling all details using own discretion. Work closely with physicians and Administrative Specialist to coordinate conferences and special events. Exchange pertinent information with individuals outside the institution. Participate in staff meetings. Ensure that telephone communications with staff are handled properly. Ensure that all incoming mail is distributed. Update/maintain physicians' calendars and curriculum vitae. Maintain an organized filing system for all patient information related to the department. Create a patient shadow chart for all physicians' patients. Coordinate the physician's responsibilities in various societies/committees. Accountable for completion of all medical transcription for all physicians. Support staff including calls to physical plant for repairs, environmental services, reimbursements. Provide clinical support for faculty including phones, patient calls/requests/clinic scheduling/collecting editing patient notes, mailing to patients, preparing new files and faxing documents for patients. Evaluate problems and exercise sound judgment. Order supplies for office. For further information and to apply to this job visit the following link: https://jobopportunities.uchicago.edu |
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| add to favorites | Administrative Assistant |
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Columbia University in the City of New York is seeking an Administrative Assistant. Salary Range $41,151 Minimum Reporting directly to the Director of Operations and Special Projects, the Administrative Assistant is a frontline member of the Office of the Dean, interacting with internal and external constituents at all levels. The incumbent provides overall support and assistance to the operations of the Office of the Dean, which includes maintaining systemized processes and procedures; assisting with the planning and implementation of faculty related activities; preparing and disseminating as appropriate of correspondence and other documents on behalf of the Office of the Dean; securing travel arrangements and assisting with the logistics associated with travel; assisting with communications dissemination and transmittal of information to other parts of the School's administration and to faculty when appropriate; and other duties as assigned. For further information and to apply to this job visit the following link: https://jobs.columbia.edu |
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| add to favorites | Executive Assistant |
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Columbia University in the City of New York is seeking an Executive Assistant. Reporting to the Executive Vice President for Government and Community Affairs, the Executive Assistant will be responsible for overall administrative management for the EVP and acts as the primary liaison both to the University community and to the outside community, interfacing with the President's office, University's senior administrative members and a wide array of University offices, faculty members, Board members, media, private foundations, corporations and government agencies. The position will also support other senior level managers on special projects as directed by the EVP. For further information and to apply to this job visit the following link: https://jobs.columbia.edu |
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| add to favorites | Administrative Assistant |
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Salary Range: $35000 - $41000 ($16.82-$19.71) The University of Southern California's (USC) Credit Union has an immediate opening for an accomplished Administrative Assistant (AA) in the office of the CEO. This defined-term position, which may be part-time or full-time, will end on or about August 31, 2012. The Administrative Assistant performs the following secretarial and administrative duties: - Maintains the CEOs calendar, schedules appointments and coordinates travel and lodging - Manages all correspondence (incoming and outgoing mail, e-mail, telephone, fax and other media) - Responsible for the preparation, development and production of major documents, such as reports, proposals, presentations, newsletters and other materials. Coordinates efforts or contributions of multiple staff. - Researches information, as requested, and relays official interpretations. - Coordinates administrative projects though completion - Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome. Records minutes and summarizes for typing and distribution. - Edits documents produced by others. - Ensures confidentiality and controls access to sensitive information. -Other duties as needed. The University of Southern California values diversity and is committed to equal opportunity in employment. For further information and to apply to this job visit the following link: https://jobs.usc.edu |
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| add to favorites | Office Assistant |
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Texas A&M University in College Station, Texas is seeking an Office Assistant. Salary: $8.87 Starting salaries for positions may be negotiable based on qualifications and experience Provide office support for the teaching, research, and service duties of three faculty members in the Applied Exercise Science Laboratory (AESL). Assists in preparation of correspondence, notes, tests, handouts, and filing materials for academic classes. . Provides clerical support, including filing, reconciling laboratory budget spreadsheets, proof-reading, typing, and data entry, for research projects, grants, and manuscripts. Assists in preparing, organizing, and maintaining files for undergraduate Applied Exercise Physiology student interns (KINE 484 students) and graduate Clinical Exercise Physiology and Sport Physiology student interns (KINE 684) and their associated intern sites. Serves as the AESL receptionist to answer phone calls, greet visitors, and answer questions for students and other visitors. Operates copier, fax, printers, and handles mail. Assists in placing orders and maintaining records of laboratory supplies, emergency drugs, and office supplies. Other duties as required. For further information and to apply to this job visit the following link: https://tamujobs.tamu.edu |
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| add to favorites | Office Administrator - Hosford Clinic |
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UC Santa Barbara in Santa Barbara, California is seeking an Office Administrator - Hosford Clinic. Other Advertised Salary Range Comments $3,215 - $3,366/mo. The Office Administrator provides administrative coordination and support for the Hosford Clinic located in the Department of Counseling, Clinical and School Psychology (CCSP) in the Gevirtz Graduate School of Education. Responsible for overseeing the daily administrative operation of the clinic, including but not limited to accurate administration of the client billing and payment system, insurance billings, monthly payment reconciliation, financial reporting, scheduling, and training of students. Responsible for the security, appearance, and functionality of the Clinic facility, managing the electronic health records system, backing up the CCSP Business Officer by providing additional academic course support, coordinating continuing education programs, and serving as the HIPAA compliance Officer. Incumbent must be able to work independently; research, analyze and solve problems; evaluate work processes and make recommendations for change and improvement; maintain confidentiality; and act professionally. For further information and to apply to this job visit the following link: https://jobs.ucsb.edu |
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