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| add to favorites | LIBRARY TECHNICIAN I: ARCHIVAL ASSISTANT |
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The Oberlin College Library invites applications for the position of Archival Assistant. This is a 35 hours per week (.93 FTE) Library Technician position reporting to the College Archivist. Responsibilities: The incumbent will provide assistance and routine instruction for patrons of the Oberlin College Archives as well as the Library Special Collections Department, oversee student workers, and assist in maintaining and processing Archives materials. Specific duties include but are not limited to the following: Essential Job Functions: • Establish working knowledge of the archival holdings and the library’s special collections. • Work in close collaboration with all College Archives and Special Collections staff to assist researchers in the use of Archives and Special Collections materials. • Assist researchers in the proper use of Archives and Special Collections materials, provide research entrance assistance, and oversee the security and handling of such materials while they are being used in the Reading Room. • Respond to routine Archives research queries received by email, telephone, and mail. • Assist with instructional sessions in support of the curriculum, outreach programs, and tours for visitors to the College Archives and Special Collections Department. • Draft routine correspondence and letters of transmittal to administrative and departmental offices in response to inquiries about records management and other transactions. • Assist with requests for microfilm, photographs, and digital scans, and prepare the accompanying invoices for these services. • Maintain the Archives’ departmental files and the records relating to daily reference activities and reprographic services for their use in quarterly and annual reports. • Inventory new acquisitions and incorporate additions to existing records and manuscript collections, including updates to existing finding aids on the College Archives web site. Perform basic preservation work in consultation with the Archivist or Assistant Archivist. • Supervise a student assistant in projects and services relating to the responsibilities associated with this support position. • Assist with stack maintenance in Archives, including the re-filing of materials, creation of permanent labels for documents cases and records cartons, and making additions and updates to the shelf list. • Maintain student and support staff time sheets, and prepare paperwork for deposits into Archives accounts. • Assist the College Archivist with monitoring the Archives’ operating budget and other accounts. • Assist with writing brochures, news releases and publications as time permits. • Coordinate office procedures with the Main Library Administrative Office; assist with ordering supplies. For further information and to apply to this job visit the following link: http://www.oberlin.edu |
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| add to favorites | DEPARTMENTAL ASSISTANT I |
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Oberlin College's (in Oberlin, Ohio)Office of Conservatory Admissions invites applications for the position of Departmental Assistant I. This is a full-time, 6-month (November 1st through April 30th, .5 FTE), Administrative Assistant position reporting to the Director of Admissions in the Conservatory of Music. Responsibilities: The incumbent will be responsible for all related procedures involving confidential information from prospective students and applicants. The incumbent will also provide administrative support to Admissions professional staff, office programs, activities and events and will be responsible for, but not limited to, the following: Essential Job Functions: • Maintain up-to-date and accurate on-line filing system of correspondence and applicant information using established processes and procedures, including scanning and indexing. • Follow all office policies in accordance with divisional priorities. • Communicate in a professional manner through written correspondence and email, effectively and routinely with prospective students and their families regarding basic admissions information. • Assist in receiving and routing phone calls and greeting and assisting visitors, including prospective students and their families. • Assist with opening, sorting and distributing mail. Alphabetize the mail associated with the application process and assemble in folder-ready format. • Assist in scheduling visits, interviews and auditions and other audition processing procedures. • Assist with mailings: folding, stuffing, labeling. For further information and to apply to this job visit the following link: http://www.oberlin.edu |
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| add to favorites | Office Admin Associate |
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Ohio State University in Columbus, Ohio is currently seeking applications for an Office Admin Associate. Functions as an integral member in the Department of Extension, administration office and provides a variety of administrative support for the Associate Director, Operations; serves as the administration office primary point of contact for customers and visitors; receives and responds to inquiries and concerns; and operates with a high degree of discretion and makes decisions pertaining to office procedures and process improvement based on established policies and procedures. Internal and external applicants are also required to accurately self-disclose all criminal convictions when they apply. Background checks will be conducted on internal and external final candidates. Final candidate offer is contingent upon the university's verification of credentials and other information required by law and/or university policies or practices based upon the criminal background check. For further information and to apply to this job visit the following link: http://www.osu.edu |
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| add to favorites | University Receptionist |
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Cleary University in Howell, Michigan is currently seeking applications for University Receptionist. Basic Function: Responsible for operation of the receptionist desk for the college including answering the telephones, greeting guests and prospective students. For further information and to apply to this job visit the following link: http://www.cleary.edu |
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| add to favorites | Associate Director for Operations |
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St. John’s University in Queens, New York is currently seeking applications for the position of Associate Director for Operations. he Associate Director for Operations is responsible for overseeing the processing of applications, inquiries and mailings within the Office of Undergraduate Admission. The Associate Director for Operations is the manager of all data entering and leaving the Office of Admission and, as such, is responsible for data integrity and report generating. Responsibilities: * Manage a team of analysts along with the daily operations of the clerical and student worker staff. * Monitor the clerical and student worker budget, training the staff in policies and procedures to ensure compliance and consistency. * Create new policies and procedures and/or modifying existing policies and procedures. * Work collaboratively with the other Associate Directors, Director, Vice President for Enrollment and other key members of the University community. Qualifications: * A minimum of 5-7 years of progressive experience in undergraduate admission, specifically in Operations, as well as experience managing a team of professional and clerical staff members. * Must be comfortable with new technology, must be innovative and creative, a problem solver and a manager for change. * Must demonstrate the ability to manage multiple projects, time and resources well. * Must be comfortable providing excellent customer service to constituents and must have an understanding of the Vincentian mission, a strong sense of strategic vision, a commitment to data integrity and a desire for professional development. * An advanced degree as well as knowledge of Banner, Access and NOLIJ are preferred. St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events. St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. For further information and to apply to this job visit the following link: http://www.stjohns.edu/ |
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| add to favorites | Admissions Coordinator |
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Columbia University in the City of New York is currently seeking applications for the position of Admissions Coordinator. Salary Range $42,799-$46,050 Reporting to the Assistant Director of Graduate Student Affairs, the Admissions Coordinator manages the day-to-day admissions operations and coordinates the workflow of application processing including but not limited to folder creation, review of admission documents, matching online applications and official test scores in Student Information Systems (SIS), determining application review status, following up with applicants missing required documents, responding to application status questions, updating admission decisions in SIS and enrollment management module, sending decision notification status email, etc. The admission coordinator oversees all aspects of the prospect management module including: updating and scheduling email correspondence in the prospect system, responding to prospective applicant inquiries, coordinating online webinar sessions for prospective applicants, marketing online webinar sessions, mailing materials to prospective students, etc. The Admissions Coordinator supervises and trains work-study students and temporary workers who perform heavy data entry and filing. Assists with on-campus marketing and recruitment events as needed. Performs other related duties as assigned. For further information and to apply to this job visit the following link: http://www.columbia.edu |
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| add to favorites | Database Administrator |
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Columbia University in the City of New York is currently seeking applications for the position of Database Administrator. The Division of Cardiothoracic Surgery is looking for a Database Administrator with MySQL database and LAMPS systems administrator experience. The candidate should have experience with data modeling, migration, and general database development as well as MySQL design, and administration, master/slave setup, replication, load balancing and failover. As an integral part of our division's development team the candidate will, in collaboration with programmer, review and enhance schema of incoming data models, develop a migration plan and move data, management of ongoing data migration and efficient architecture design. The role will involve data modeling, database development and DBA work. For further information and to apply to this job visit the following link: http://www.columbia.edu |
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| add to favorites | Administrative Assistant |
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Administrative Assistant Winters School of Music William Carey University The Administrative Assistant for the Winters School of Music at William Carey University in Hattiesburg, Mississippi is responsible for all administrative tasks including following all registration procedures, supervising work study students, rehearsal tasks including but not limited to leading sectionals, managing stage set up for various ensembles, concerts and other events. Knowledge of music notation software, audio and video technology software and hardware is imperative. Computer skills and knowledge of music based research software is a must. Competency in Microsoft Word, Excel, Adobe, Pages, Finale, Sibelius, Pro-Tools is expected. For further information and to apply to this job visit the following link: http://www.wmcarey.edu/ |
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| add to favorites | Collection Specialist |
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Foley & Lardner LLP is seeking a Collection Specialist for their Chicago office. The Collection Specialist has primary responsibility for accounts receivable and collection efforts for our Chicago and Detroit offices to include working with principal billing partners to identify accounts requiring collection activity, resolving billing disputes and issues, contacting clients to obtain payment or establish payment plans, and on going review and follow up through payment or referral to collections/write-off. In addition they will communicate regularly with attorneys and management regarding the status of accounts. Experience required for this position includes a High School diploma; a minimum of 5 years collection experience in a law firm or other professional services environment; an understanding of billing, collection and accounting principals; excellent analytical and organizational skills; a working knowledge of Excel and computerized billing systems; professional communication skills; and the ability to work independently. College level course work in accounting, bookkeeping or business administration is preferred. Affirmative Action/Equal Opportunity Employer For further information visit the following link: http://www.foley.com |
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| add to favorites | Facilities Assistant |
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Quarles & Brady LLP has a full time opening for a facilities assistant position in our Milwaukee office. The facilities assistant would assist the Facilities Manager in all aspects of facilities support including conference room coordination, office moves and maintenance/repairs. Ideal candidate must possess 1+ years of related work experience. A high school diploma or equivalent is required. Must be able to lift/carry 50lbs. The candidate must be detail oriented and have excellent organizational and communications skills. If you are interested in applying, please email your resume along with salary requirements to: staffrecruiting@quarles.com. Quarles & Brady LLP is a Equal Opportunity Employer. For further information visit the following link: http://www.quarles.com |
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| add to favorites | Admissions Counselor |
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University of Findlay in Findlay, Ohio is seeking a Admissions Counselor. This position is a full-time, 12 month, 40 hours per week, administrative position responsible for recruiting high school students into the freshman class at The University of Findlay. In representing the University, this will require frequent travel to visit high schools and attend college fairs especially in the fall. Some evening and weekend work is required. For further information and to apply to this job visit the following link: http://www.findlay.edu |
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| add to favorites | Coordinator 2 (Dedman School of Law-Admissions) |
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Southern Methodist University in Dallas, Texas is seeking a Coordinator 2. The Coordinator 2 will coordinate all admissions functions. Primary duties and responsibilities include, but are not limited to: • Communicate and counsel with prospective students regarding SMU Law and the application process in person, on the telephone and via e-mail; • Plan, coordinate and participate in on-campus and off-campus recruitment activities; • Coordinate and act as point of person with LSAC on updates to ACES2 system; • Data entry including: PeopleSoft, scholarships awards and deposits; • Generate reports in ACES2 and keep department updated. For further information and to apply to this job visit the following link: http://www.smu.edu Deadline to Apply: November 25, 2011 |
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| add to favorites | Administrative Associate |
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Baylor University in Waco, Texas is seeking a Administrative Associate. This position supports the mission by providing administrative support. this will include working with prospective students, working as web master, assist professors in preparing for class and with other projects, assist in major events such as study abroad programs, assist in promoting job opportunities for students, and publicize department events. The individual who fills this position will be supervised by the Department Chair. The individual who fills this position will support the mission by allowing faculty to allocate more efforts toward students and professional success. For further information and to apply to this job visit the following link: http://www.baylor.edu |
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| add to favorites | Administrative Assistant II |
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Organizes and expedites flow of work through supervisor's office and/or administrative department. Initiates follow-up action. Serves as resource to others on departmental and University procedures or in the resolution of moderate to complex problems or issues. Interacts with University offices and/or supervisor's subordinates to facilitate communications and composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized. Ensures confidentiality and controls access to sensitive information such as faculty or staff personnel files. Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc. Arranges with vendors for sites, facilities, catering, guest accommodations, etc. Coordinates production and/or distribution of promotional materials. Assists in contracts and grants administration. Monitors budgets, prepares and submits reports. Interacts with University contract administrators and funding agency officers to provide information, resolve problems and coordinate on-site visits. Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time. The University of Southern California values diversity and is committed to equal opportunity in employment. For further information and to apply to this job visit the following link: https://jobs.usc.edu |
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| add to favorites | Executive Assistant |
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The University of Southern California is seeking an Executive Assistant for the Senior Vice President and Chief Executive Officer for USC Health. The Executive Assistant is responsible for the day-to-day operations of the executive's office. The ideal candidate should have: At least 3-5 years experience, ideally in an administrative healthcare environment is desired. An optimistic attitude; teaming/collaborative approaches; strong relationship orientation through work; highly flexible and adaptable and thrives in (and is energized by) a high change environment. Impeccable integrity and high degree of responsibility, accountability and authenticity. Strong communication skills and interpersonal effectiveness, including strong relationship building, team building and conflict management experience. It's an exciting time at USC. We are world-renowned for our innovative education, academic excellence and path-breaking research in a vibrant region exploding with potential. As part of a university that is on an upward trajectory, excellent development and advancement opportunities are possible here. Ultimately, you will support the university's expansive, humanity-centered mission: "The development of human beings and society as a whole through the cultivation and enrichment of the human mind and spirit." USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six (6) months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to football, basketball and other campus events. The University of Southern California is an Equal Opportunity Employer that Values Diversity. For further information and to apply to this job visit the following link: https://jobs.usc.edu |
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| add to favorites | Financial Assistance Advisor |
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Financial Assistance Advisor at Pepperdine University Responsible for counseling undergraduate and graduate students and maintaining electronic student files. Counsel and assist both prospective and current students/parents on the financial assistance process. Analyze federal tax returns and financial documents. Establish financial need and generate financial assistance award packages including federal, state, institutional awards/loans accordingly. Perform verification on student files that are selected by the federal processors. Process both departmental and outside awards, as well as state grants. Responsible for knowing and following policies and regulations pertaining to all federal, state, university, and private financial assistance as applicable. DUTIES: Responsible for managing approximately 25% of the undergraduate students financial aid files; generate financial assistance award packages for both prospective and currents students; collect, compile and analyze/evaluate data. Perform needs analysis - verification on student files that are selected for verification by the federal processors. Establish financial need and eligibility for federal, state and institutional aid. Coordinate and process departmental awards with other aid. Coordinate and process Outside Scholarship Organization funds with other aid and apply scholarship proceeds towards individual student account. Review Special Circumstance Appeal Request Forms for families who have extenuating circumstances. Perform other related duties as assigned. For further information and to apply to this job visit the following link: https://jobs.pepperdine.edu |
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| add to favorites | Administrative Services Manager |
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The University of Southern California's Oral Health Center Faculty Pratice is seeking a manager to organize day-to-day departmental administrative and operational functions. Review, prioritize, analyzes and responds to correspondence and incoming calls directed to director/chair. Researches requested information and takes necessary actions to address issues and resolves problems as appropriate. The University of Southern California values diversity and is committed to equal opportunity in employment. For further information and to apply to this job visit the following link: https://jobs.usc.edu |
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| add to favorites | Department Assistant |
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The Department of Computer Science in the University of Southern California's Viterbi School of Engineering is seeking an Administrative Assistant II to join the staff team in a large academic and research department. The ideal candidate will be experienced in handling a wide range of administrative office tasks and knowledgeable in event coordination to support the departmental functions. The incumbent will work closely with faculty, staff, and student to perform administrative, financial, and business operational functions to support the department and report directly to the Department Business Manager. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting the diverse faculty, staff, and students of the department and research programs. Requires ability to interact with faculty, students, and staff in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism, and confidentiality is crucial to this position. Initiates follow-up action, strong work ethic, interpersonal skills and attention to detail are critical attributes for this position. The University of Southern California values diversity and is committed to equal opportunity in employment. For further information and to apply to this job visit the following link: https://jobs.usc.edu |
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| add to favorites | Adminstrative Assistant II |
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The Office of the Dean of the University of Southern California Viterbi School of Engineering is seeking an administrative assistant to provide support to the School's senior administration in a highly visible office setting. The incumbent will perform varied administrative and clerical duties while ensuring confidentiality to sensitive information. The University of Southern California values diversity and is committed to equal opportunity in employment. For further information and to apply to this job visit the following link: https://jobs.usc.edu |
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| add to favorites | Department Business Manager |
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The Mork Family Department of Chemical Engineering and Materials Science is seeking a Department Business Manager to administer the business operations of this academic/research department consisting of 19 tenure/tenure track faculty, 12 staff and 370 students, and includes two research centers. This position reports directly to the Department Chair with an indirect reporting relationship with the Office of the Dean, and is primarily responsible for the finances, budget management, human resources including payroll/personnel, supervision of staff, contracts and grants management, and facilities management at the department level. Job Accountabilities: * Administers the personnel and payroll functions for the department's faculty, staff and student employees. Coordinates affirmative action, employment, compensation, benefits and employee relations with appropriate Engineering offices. Ensures timely and accurate processing of payroll. Coordinates faculty appointments, promotions and annual merit review. Directly supervises all assigned subordinate staff. Recruits, screens, hires, and trains staff. Evaluates employee performance and provides guidance and feedback to assigned staff. Counsels, disciplines and/or terminates employees as required. * Financial responsibilities include development and monitoring of department budget and sub-budgets for compensation, instruction and current expense. Provides projections, forecasts, and analyzes financial impacts with continued analysis of actual versus budget performance to determine variances. Provides regular and special financial reports as required for department's operations. Develops, enhances, and maintains information systems and internal financial policies and procedures to support financial operations ensuring that internal systems complement University-wide systems and that information is reconciled on a regular basis. * Manages facilities and space for the department's space in four buildings consisting of faculty, staff and student offices, conference rooms, and labs, both instructional and research. Responsible for building maintenance, safety and emergency procedures, including purchasing of new equipment, as well as maintenance and repair of existing facilities and equipment. Develops and implements security related procedures and coordinates security activities with other University departments. Ensures dissemination of security related information to department personnel. * Oversight of department's contracts and grants research program. Advises faculty and staff on external agency requirements and guidelines, interacts with School and University contracts and grants departments to resolve problems and clarify policies, and develops internal procedures for monitoring and tracking of research awards for compliance. Coordinates annual survey of research space and equipment, and on-site visits. In addition, administers contracts and grants functions including proposal and budget preparation, manages research, gift and discretionary accounts, reconciles account balances, generates projections and forecasts, and processes budget adjustments. The University of Southern California values diversity and is committed to equal opportunity in employment. For further information and to apply to this job visit the following link: https://jobs.usc.edu |
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