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| add to favorites | Administrative Secretary I English Language Institute-COMMERCE |
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Texas A&M University in College Station, Texas is seeking an Administrative Secretary I English Language Institute-COMMERCE. Responsible for performing secretarial support relieving supervisor(s) of clerical work and minor administrative and business detail. Other duties as required For further information and to apply to this job visit the following link: https://tamujobs.tamu.edu |
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| add to favorites | Academic Personnel & Website Assistant |
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UC Santa Barbara in Santa Barbara, California is seeking a Academic Personnel & Website Assistant. The HSSB (Humanities) Administrative Support Center (HASC) with a staff of 18, provides administrative services for the departments of Classics, East Asian Languages & Cultural Studies, History and Religious Studies. The ASC is divided into three units: Student Services; Academic Services; and Technical Support. The Academic Personnel & Website Assistant provides clerical/administrative support to faculty, staff and students across the four academic departments. For further information and to apply to this job visit the following link: https://jobs.ucsb.edu |
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| add to favorites | Administrative Assistant III |
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UC San Francisco in San Francisco, California is seeking an Administrative Assistant III. The Academic Assistant will provide administrative assistance to four faculty members in the Division of Hematology/Oncology in the Department of Medicine, and will handle a range of responsibility associated with the faculty members’ many roles at UCSF, including communication and writing correspondence to patients, Division and Cancer Center faculty and staff, other University faculty and officials, professional associations, publishers, research institutes, private corporations, private foundations, government agencies, and other contacts at other universities; schedule meetings and manage a complex calendar; plan and coordinate complex travel arrangements; under faculty direction, edit articles, textbook chapters, manuscripts, and slides; assist in new grant applications and grant renewals by transcriptions; prepare check requests, travel advances, and travel vouchers; provide high level administrative support on special projects and events; and perform other duties as assigned. For further information and to apply to this job visit the following link: http://www.ucsfhr.ucsf.edu/careers/ |
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| add to favorites | Administrative Analyst III |
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UC San Francisco in San Francisco, California is seeking an Administrative Analyst III. The incumbent serves as primary administrative coordinator for a NIH Collaborative Agreement, the Center to Address Disparities in Children’s Health (CAN DO). In collaboration with the Principal Investigator, incumbent is responsible for the financial and administrative components of the grant administration. Administer a grant proposal budget of $3.6 M/year for 7 years ensuring that UC budgetary and agency guidelines are followed. Keep updated and accurate records of all budget items including actual and projected payroll expenses, equipment, supplies, travel, participant incentives, and subcontract expenditures. In addition to an administrative and a data coordinating cores, the comprehensive center has in place eight specific research projects (including RCTs) and three sub-contracts with other institutions, whose budgets are handled by the analyst. There are 2 other Disparity Research Centers with collaborative NIH agreements (University of Colorado Denver & Boston University) which are partnered with the Center at UCSF and form the Early Childhood Caries Collaborating Centers (EC4). The Data Coordinating Center which serves all 3 centers is housed and administered through CAN DO. The incumbent is responsible for administering, overseeing and monitoring all funds, compiling all reports and arranging all travel and accommodations needed for the EC4 and its External Scientific Advisory Committee that meets annually. Cooperative agreement U54 DE019285, CAN DO, was awarded 9/24/08 with a $3.6 M/yearly budget over seven years. The CAN DO research enterprise’s primary location is based at Laurel Heights with multiple off site projects including in rural and US-Mexico border locations. Incumbent serves as liaison for all project personnel interfacing directly with the Department, Central Campus, two other Disparity Centers, sub contractors, NIDCR, and affiliates; will also perform other duties as assigned. For further information and to apply to this job visit the following link: http://www.ucsfhr.ucsf.edu/careers/ |
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| add to favorites | Admin Assistant III |
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UC San Francisco in San Francisco, California is seeking an Admin Assistant III. This 100% time position provides technical and administrative support for faculty and staff in the Department of Preventive and Restorative Dental Sciences, located at Laurel Heights. This position provides technical and administrative support for faculty and staff in the Department of Preventive and Restorative Dental Sciences, located at Laurel Heights. The incumbent will schedule and coordinate large complex meetings to include webinars, arrange hotel accommodations, shared meals and honorariums; will provide administrative support, answer phones, arrange conference calls and teleconferencing, take minutes at meetings, perform literature searches, distribute mail, maintain work log of activities assigned and date completed; assist in the preparation, proof-reading, and editing of grant proposals and manuscripts, type correspondence, prepare slides for presentations, create tables and graphs for manuscripts and slide presentations, liaise with the Division and Department budget analysts in assisting with preparation of preliminary grant budgets; prepare procedure manuals for conducting webinars such as how to hand over presenter duties, setup a webinar, download presentations, and also for website maintenance. Maintain three websites to include personnel, projects, publications, publicity, meetings, etc; creates HTML and PDF documents from Word and PowerPoint documents as well as other source materials, uploads new materials, edits and uploads videos to the CAN DO Website, verifies link activity, and corrects broken links; will schedule course meetings and seminars; prepares and distributes materials including posting to the appropriate websites and to the WIKI site; prepares video presentations for webinars and project training tools; the incumbent works independently to prepare purchase requisitions, obtain approvals, order supplies, maintain inventory, place orders and receives in the P2P/BearBuy system, and processes invoices for payment in liaison with departmental, vendor and accounting staff following NIH and University guidelines; troubleshoots problems with computers and with office equipment, orders supplies for equipment and computers and arranges for maintenance as needed; performs product reviews and price searches to aid in supply and equipment procurement; follows-up erroneous charges to a successful correction and completes cost transfers as needed; works with vendors to arrange for returns, and exchanges and responds to vendor inquiries; develop and maintain database for monitoring the progress of center activities including list and copies of all presentations, abstracts, publications, awards, new and continuing investigators, grant submissions, CHR approvals and renewals, trainees, etc. Serves as back-up for the Administrative Analyst in her absence and perform other duties as assigned. For further information and to apply to this job visit the following link: http://www.ucsfhr.ucsf.edu/careers/ |
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| add to favorites | UNDERGRADUATE ADMINISTRATIVE ASSISTANT |
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UC Davis in Davis, California is seeking an UNDERGRADUATE ADMINISTRATIVE ASSISTANT. Salary: $2,789.00 - $3,951.00/MO Under supervision provide administrative support to the undergraduate program and advisor includes course scheduling, book orders, DESII reports and updates, coordinate evaluations for instructors and TAs, process grade rosters, assist in event planning for student activities, filing, work with peer advisors, initial contact for students, and assist with projects as assigned. Act as HCD's initial contact person for academic information via the phone and in person (e.g., student majors, instruction and room schedules, course enrollments, class waitlists, add/drop procedures, and class grade sheets). For further information and to apply to this job visit the following link: http://www.ucdavis.edu/jobs/ |
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| add to favorites | ADMINISTRATIVE ASSISTANT |
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UC Davis in Davis, California is seeking an ADMINISTRATIVE ASSISTANT. Salary: $2,789.00-$3,951.00/Mo. Under direction of the Contracts and Grants Administrative Services Manager, serve as a member of the Sponsored Programs Office (SPO) Administrative Services team. Work closely with Contracts and Grants Officers and Analysts, campus researchers (faculty and staff), departmental contracts and grants administrators, and research sponsor representatives (both governmental and private) to meet deadlines in a high volume work environment. Receive and process, including screening and sorting, high volume of incoming and outgoing mail (including electronic mail via dedicated accounts), respond to telephone, written and email communications, and perform file maintenance & records management. During absences and peak periods, one of three backup administrative support to the Executive and Associate Directors; which includes coordinating travel, calendars and meetings. For further information and to apply to this job visit the following link: http://www.ucdavis.edu/jobs/ |
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| add to favorites | Administrative Assistant |
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Providence College in Providence, Rhode Island is seeking an Administrative Assistant. Provide secretarial and administrative support to the Program Director of CTE and the Coordinator of Instructional Technology Development Program (ITDP). For further information and to apply to this job visit the following link: https://careers.providence.edu |
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| add to favorites | Sponsor Funded - Administrative Assistant |
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Georgia State University in Atlanta, Georgia is currently seeking applications for a Sponsor Funded - Administrative Assistant. Maintain office calendar to coordinate work flow and meetings. Serve as liaison to the Business Manger to assure the efficient operation of the Center. Perform general clerical duties, which include but are not limited to: a. Bookkeeping, copying, faxing, mailing, and filing b. Answer telephones and transfer to appropriate staff member c. Open, sort and distribute incoming correspondence, including faxes, email, and U.S. mail d. Sign for and distribute UPS/FedEx or similarly delivered packages e. Prepare responses to correspondence containing routine inquiries f. File and retrieve organizational documents, records and reports. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office or other programs. Coordinate and maintain records for the Director, related to office space, telephones, parking, company credit card, and office keys. Conduct library or web searches to identify background information for Center projects and proposals. Make arrangements for meetings, conferences, and special events at the Center, within the University, and in community locations. Attend Community Advisory Council (CAC) meetings or other meetings as requested in order to record minutes. Compile, transcribe and distribute minutes of meetings. Make travel arrangements for the Director, staff, CAC members, and consultants. Maintain inventory of office equipment and supplies. Obtain comparative prices and purchase office furniture, equipment and supplies. Arrange for the repair and maintenance of office equipment. Supervise volunteers, students workers, and other support personnel. Maintain confidentiality in all aspects of staff and Center information. Other duties as assigned by Center Director. For further information and to apply to this job visit the following link: https://jobs.gsu.edu |
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| add to favorites | Departmental Buyer |
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The University of Texas at Austin is currently seeking applications for a Departmental Buyer. Monthly salary: $2,538 negotiable depending on qualifications. Essential Functions: Accurately process Purchase Orders and Pro-Card purchases to maintain stock levels, fill departmental requests, utilizing approved vendors and create and maintain records to effect reconciliation. Expedite critical requests as necessary. Document creation and update into FAMIS, Point Plus, UT Market and Define. Provide Metrics for these functions upon request. Act as lead for stock purchases, inventory control, and reconciliation in FAMIS. Utilize the below stock level report to maintain sufficient inventory levels. Create new part numbers for new stock inventory items. Assist with PRC Stores counter service, material distribution, material receipt and inspection, and stocking. Retrieve and stage custodial goods weekly. Work effectively as a team member and independently to meet Facilities Services material requirements, and resolve purchasing receiving problems as necessary. Follow departmental procedures and guidelines to process daily requests. Obtain pricing, availability, and purchase materials utilizing University, Federal and State, Hub, and Departmental guidelines. Perform and assist with Cycle Counting Inventory and the FAMIS data entry for Stores Cycle Counting Inventory to support organization goals. Communicate with supervisor to maintain timely and accurate process and identify problems or concerns. As needed represent the department with the University Purchasing Office, staff, vendors and customers Assist with Monthly Cycle Counting Inventory and Metrics, special projects, training and other duties as assigned. Performs marginal tasks or other related duties as assigned to support organizational goals and objectives. For further information and to apply to this job visit the following link: http://www.utexas.edu/jobs |
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| add to favorites | Administrative Assistant - Front of House |
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The University of Texas at Austin is currently seeking applications for an Administrative Assistant - Front of House. Monthly salary: $1,083 negotiable depending on qualifications. Essential Functions: General office duties include answering incoming calls on a multi-line phone system and responding to information requests from guests and others within and outside of Texas Performing Arts, aka TPA, photocopying, filing, typing, faxing, data entry, running errands, researching vendors and other information on the internet, maintaining office supplies and coordinating large mailings. UT Austin specific duties include Procard control and reports, other accounting duties related to purchases for FOH, monitoring compliance training specific to FOH administration and assigning of temporary and part-time staff. Event related duties include accurately creating and maintaining season event folders, calendars and schedules in the TPAStaffing database, overseeing the stock and management of supplies for each venue and event and the FOH Office, coordinating with multiple vendors for delivery of event related materials, and lifting and moving heavy equipment in preparation of events. Sets up and maintains the Usher Room and Usher Lounge, including coordinating the purchase of and laundering of usher uniforms and related supplies and equipment. Staffing duties with volunteer usher program and student employees include creating, organizing, and maintaining personal information in a TPAStaffing database, collecting of timesheets, coordinating schedules, initiating and responding to calls and emails, monitoring staffing needs and usher status. Assigns work to three - four student employees and assists in their training in new processes and procedures. Guest-related duties include answering, responding to and redirecting calls and emails, overseeing the storage and return or disposition of lost and found items, and showing Bass Concert Hall to potential ticket buyers. Other assigned related duties include creating and posting informational signs and procedures. For further information and to apply to this job visit the following link: http://www.utexas.edu/jobs |
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| add to favorites | Administrative Associate |
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The University of Texas at Austin is currently seeking applications for an Administrative Associate. Monthly salary: $1,333 negotiable depending on qualifications. Essential Functions Prepare and oversee budgets, financial reporting and account certification. Process payments and reimbursements, including payroll. Handle purchasing for Center. Process appointments, and assume responsibility for human resource functions Oversee maintenance of Center's equipment. Answer Center phones and questions from students and other walk-in visitors. Prepare administrative reports. For further information and to apply to this job visit the following link: http://www.utexas.edu/jobs |
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| add to favorites | Administrative Assistant- Recruiting Operations Assistant |
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The University of Texas at Austin is currently seeking applications for an Administrative Assistant- Recruiting Operations Assistant. Essential Functions: Catalog and store data on prospects at the direction of the Coaching Staff through available and permissible sources (e.g., recruiting services, internet, event website, etc.) and provide t recruiting coordinators for their identification and evaluation of prospective student-athletes. Monitor permissible recruiting websites at direction of the recruiting coordinators to provide them updates on committed prospects and prospects that are identified. Create and update recruiting lists at the direction of the recruiting coordinators Maintain updates to the recruiting database. Monitor the number of contacts and evaluations conducted and work with Athletics Compliance Services to ensure records are consistent. Maintain, and update the video library. Assemble information for weekly reports by area. Coordinate highlight videos of all recruits identified by the coaching staff in XOS System and in collaboration with the video staff. Assist in design and develop weekly recruiting mailings to prospects. Assist with securing, evaluating and filing of transcripts for selected prospects in collaboration with Student Services and Compliance Services Staff. Assist with planning and coordinating official and unofficial visits to campus (itineraries, travel, hotel, hosts, meals, name tags, seating charts, compliance paperwork, complimentary tickets, etc.). Assist with completing required paperwork and expense reports. Solicit and secure up-to-date physicals for annual football camp. Assist with travel (commercial and state pooling board) for coaches during on the road recruiting trips and serve to coordinate logistics when coaches and/or prospects are traveling to campus. Work collaboratively with the staff to keep them updated on changes in the rules (University, Big 12, and NCAA). Assist with operating the Texas Longhorn Football Camps. Drive a UT vehicle in conjunction with duties. For further information and to apply to this job visit the following link: http://www.utexas.edu/jobs |
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| add to favorites | Administrative Assistant |
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The University of Texas at Austin is currently seeking applications for an Administrative Assistant. Monthly salary $2,250 negotiable depending on qualifications. Essential Functions: Process payment vouchers for the Student Division and reporting units; follow up with vendors to ensure accurate and timely billing; coordinate with the Senior Administrative Associate on appropriate account billing; work with the Administrative Associate on invoice validation; communicate with vendors to resolve issues. Reimburse FIG Mentors and track FIG expenses; review and edit the FIG Reimbursement Form and policies annually and communicate the policies to all mentors. PURCHASING: Assist in making purchases for the Student Division, and reporting units as needed; coordinate with the Administrative Associate responsible for purchases; ensure the purchasing to payment procedures are followed and tracked; assist with the selection, purchase, and organization of promotional materials. ADMINISTRATIVE: Manage subscriptions for library materials, computer databases, and other career-related services; manage professional development requests; troubleshoot issues with office equipment; manage and purchase office supplies; help staff get the resources, support, and information they need; back up for purchases and office supply orders for the Student Division and advising teams; support the Student Division administrative staff. COMMUNICATION: Attend staff meetings and annual planning meetings; serve as liaison between other offices and appropriate administrative staff in the Student Division. BUILDING: Manage the Student Division kitchen stocking and cleaning schedule, tasks, and supplies; keep designated areas of the office tidy and organized, maintaining systems already in place. ADVISING SUPPORT: Support the administrative functions of the IRG major; support the administrative functions of the UTurn program; cover the front desk when needed; support miscellaneous programs, events, and committees as needed. EVENTS: Assist with preparation of various parts of annual and biannual Law Fairs and Career Fairs, Commencement, Family Weekend, Gone to Texas, and Explore UT as needed; make purchases for events; help with setup of events; assist with special projects. For further information and to apply to this job visit the following link: http://www.utexas.edu/jobs |
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| add to favorites | Executive Administrative Assistant |
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The University of Houston in Texas, Houston is currently seeking applications for an Executive Administrative Assistant. Hiring Range: 3,341.87 - 4,260.53 Coordinates, directs and manages the office of a top university executive. Job Duties: 1. Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders. 2. Maintains appointment/meeting schedule and calendar. 3. Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail. 4. Drafts routine responses to correspondence as needed. 5. Functionally supervises projects in the office of the executive. 6. Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals. 7. May supervise secretarial and clerical staff in the office. 8. Performs other job-related duties as assigned. For further information and to apply to this job visit the following link: https://jobs.uh.edu |
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| add to favorites | Office Coordinator |
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The University of Houston in Texas, Houston is currently seeking applications for an Office Coordinator. Hiring Range: 12.93 - 16.16 Coordinates office activities for a unit, typically processing payroll and personnel documents and maintaining related records. Purchases office supplies, and coordinates mail, shipping and receiving, and telecommunications logistics. May administer operating accounts and federal and state grants and do monthly reconciliations. May coordinate the work of clerical support assistants and/or student workers.,Coordinates the activities of an office and performs duties such as: Coordinating the activities of clerical staff in performing general office duties. Processing payroll and personnel transactions, and auditing and maintaining accurate records on same; preparing or assisting in preparing Position Action Requests (PARs). Monitoring personnel budget and expenditure activities on unit accounts; advising supervisor of status of accounts; distributing and processing time-sheets. Coordinating travel arrangements for faculty and/or staff and processing travel reimbursement forms. Assisting faculty and/or staff with personnel-related issues, such as health insurance, direct deposit, holidays, training programs, and so forth. Ordering office supplies and materials, and maintaining an adequate stock at all times. Performs other job-related duties as assigned For further information and to apply to this job visit the following link: https://jobs.uh.edu |
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| add to favorites | Administrative Assistant |
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Salary Range: $18.46/hr to $27.70/hr The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university what it is. USC's Marshall School of Business is seeking an Administrative Assistant to join its team. This position provides administrative support for the director, research faculty, and senior staff. May serve as office manager. Manages special projects as assigned. Candidate must be able to multi-task and take direction from multiple people. Administrative responsibilities include: Coordinate daily work flow with other staff members. Respond to inquiries regarding the Center; Must have excellent grammar and spelling skills. Prepare correspondence; Edit and proof papers, manuscripts, book chapters in preparation for publisher; Manage facility, equipment, and supply needs. Executive education responsibilities include: May serve as program coordinator for some executive education programs; Manages logistics and planning for programs; Liaison for vendors and program participants; On-site representative for program venue contacts and participants to ensure smooth flow of program arrangements. Possibility of some travel to out-of-area programs 1-2 times per year. The University of Southern California values diversity and is committed to equal opportunity in employment. For further information and to apply to this job visit the following link: https://jobs.usc.edu |
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| add to favorites | Administrative Coordinator |
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Columbia University in the City of New York is seeking an Administrative Coordinator. Under the direction of the Vice Dean-Academic Affairs, provides administrative support for the Conflict of Interest processes, searches, and Awards and Honors. Provide support for Conflict of Interest processes including: 1) develops tracking tools, produces reports, follows-up with outstanding issues 2) reviews all forms and categorizes any conflicts 4) prepares correspondences 5) organizes, schedules and maintains minutes for committee meetings 6) monitors calls to the compliance hot line (phone and e-mail) and directs as appropriate; Searches: 1) schedules search committee meetings 2) sets up itineraries for candidates 3) escorts candidates during visits 4) secures approvals for search invoices; Faculty Council: 1) schedules four council meetings per year 2) schedules four (or more) executive council meetings per year 3) coordinates presentations with speakers 4) maintains minutes of the meetings; Other duties as assigned: 1) answers phones 2) shares general office duties. For further information and to apply to this job visit the following link: https://jobs.columbia.edu |
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| add to favorites | Administrative Associate |
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Columbia University in the City of New York is seeking an Administrative Associate. Salary Range $33,000 Under the general supervision of the Director and Business Manager, the candidate is to serve as operations support for the Center for Advanced Technology. Support for Center office operations includes-- assisting with report and grant preparation and execution; calendar maintenance; budget data entry and analysis; oversight of documents and files; event and meeting management, coordination, and organization; and liaison with external contacts as well as internal faculty and administrators. Other tasks assigned as needed. For further information and to apply to this job visit the following link: https://jobs.columbia.edu |
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| add to favorites | Administrative Assistant |
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Columbia University in the City of New York is seeking an Administrative Assistant. Salary Range $23,162 to $26,000 Point person for administrative matters related to the Integrated Earth Data Applications Research Group (IEDA) in the Marine Geology & Geophysics Division. Process purchase orders; handle staff-related matters such as time sheets, salary assignments, job advertisements, etc.; organize program logistics and meetings; arrange events and travel; track and manage expense reports and invoices; assist with generating and mailing program newsletter; provide general operational support. This position is located on the Lamont campus in Rockland County, NY. For further information and to apply to this job visit the following link: https://jobs.columbia.edu |
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